Date: Fri, 28 Oct 1994 13:28:47 GMT In the recent call for abstracts for AVS '95 the date was October 31, 1994. It should be November 21, 1994. I am reposting the call with changed dates: CALL FOR ABSTRACTS FOR AVS '95 PAPER PRESENTATIONS DEADLINE - NOVEMBER 21, 1994!!! (NOTE-Contingent on internal approval of your company) AVS User Group - International AVS '95 Conference The Program Committee for the 4th Annual International AVS User Group Conference is calling for abstracts for papers to be presented at AVS'95. A call for panels, videos, and WWW session will also go out shortly. We're very lucky to be able to have the conference at the Boston Marriott - Copley Place in Boston, MA. The dates for the conference are April 19 - 21, 1995. Expected attendees include users of the AVS products including Uniras users from around the world. Information on submissions timelines and formats are included at the end of this announcement. Abstracts for each category must be submitted by October 31, 1994 for consideration. Also, include your full name and affiliation as you would like it to appear in the program. Detailed information will be sent to you if your paper is accepted. A/V requirements should be submitted with the abstract. All lectures are 45 minutes in length including a question/answer period. If you are not selected as a presenter, your paper could still be chosen for inclusion in the AVS '95 Proceedings. Submission from outside the United States should consider delays through Customs (up to two weeks) if sending hard copy or disk formats. This can be eliminated by putting on the label "Educational material with no commercial value". A permission to use form MUST be included for each category submitted. Presentation of a paper means you: Receive a free copy of the valuable AVS '95 proceedings reference book; Become recognized as a leading expert in the field by hundreds of attendees and subscribers; Increase your professional visibility; Expose your organization to professionals and universities from around the world; Contribute to the industry's future and advance progress in many global endeavors; and And of course, a free AVS '95 T-Shirt and mug!! Deadlines (All are for 6 pm Eastern Standard Time). See Paper Format Section below for definitions of ABSTRACTS AND ADVANCE versus PAPER and HANDOUTS. ========= ABSTRACT -----> NOVEMBER 21, 1994 ADVANCE -----> NOVEMBER 21, 1994 PAPER -----> FEBRUARY 1, 1995 HANDOUTS -----> MARCH 1, 1995 Notification of aceptance or rejection will be December 5, 1994. 1. Send requests for information, abstract submissions, and papers electronically: via e-mail to: avs95@ncsc.org or ftp to: avs.ncsc.org (128.109.178.23) and place in the SUBMIT directory. 2. Or VIA US mail to: MCNC ATTN: AVS '95 Conference AVS '95 Technical Program Chair 3021 Cornwallis Road RTP, NC 27709 USA 3. Or FAX it to: AVS '95 Technical Program Chair International AVS Center FAX Number (919) 248 1101 CATEGORIES ========== The topics of interest to this committee (comprised of users, IAC staff and AVS Inc. representatives) include visualization in the AVS environment and application software development using AVS, AVS/Express, and AVS/Uniras products such as Toolmaster. Planned tracks include an AVS and Uniras products and technology track (Ham Lord - Chair) , an application development track and two User tracks made up of user presentations in eight to ten application areas. We are also calling now for volunteers to act as Track Chairs for these tracks and for the topics listed below. Papers are needed demonstrating the use of AVS and Toolmaster in the following applications: ** Medical; ** Oil and Gas: Exploration and Production; ** Imaging: Remote Sensing, MIcrosopy; ** Environmental Sciences; ** GIS and Earth Resources; ** Commercial Applications (Financial/Business/Telecomm/Statistics); ** Research/Government/Academic/Scientific Applications; and ** Engineering Analysis (Mechanical, CFD, etc.). In addition, the committee is looking for papers for the application development track on such topics as : how do you develop and build an AVS or Uniras application?; AVS module development; developer case studies/examples; interfacing AVS to other packages; and other related topics. Developers are encouraged to discuss how they have integrated their products using AVS/Express. If you have a suggestion for a paper outside of those areas mentioned in this message, please submit an abstract as we will try to accommodate general topics. Thank you, David T. Bennett AVS '94 Technical Program Chair Information Technology Division, MCNC 919 248 1182 Phone 919 248 1101 FAX avs94@ncsc.org PLEASE forward this announcement to others that you feel may be interested in participating in the conference. as not all of the AVS and Toolmaster users are in our database at present. NOTE: There are still some openings for Chairs for AVS '95. If you are interested in volunteering, contact David Bennett for more information. In addition, articles are being accepted for the next two issues of the AVS Network News magazine. If you want to have your AVS related article published contact David Bennett at the above address. Video, panel and WWW information is also available from David Bennett. *******************PAPER FORMAT INFORMATION**************************** PAPER SUBMISSION FORMAT: AVS '95's annual proceedings have been considerably strengthened this year with the potential inclusion of a CD distribution in addition to the AVS'95 Proceedings hardcopy version. The 1991-1993 versions are an exceptional publication that is in demand by corporations, universities and individuals throughout the world. To provide the highest quality publication, the AVS '95 Proceedings will now be electronically typeset, instead of photographically reproduced as in the past. This change requires somewhat different submission from you. All lectures are 30 or 45 minutes in length including a question/answer period. If you are not selected as a presenter, your paper could still be chosen for inclusion in the AVS '95 Proceedings. Submission from outside the United States should consider delays through Customs (up to two weeks) if sending hard copy or disk formats. This can be eliminated by putting on the label "Educational material with no commercial value". A permission to use form MUST be included for each category submitted. Only electronic formats will be eligible for inclusion on CD-ROM (not 100% sure as yet). 1. General Considerations - AVS '95 published papers which may include figures embedded within the text or supplied separately. All of the items comprising each submission should be shipped to the International AVS Center (address below) as a single package. Copies of visual aids which are simply bullets from your verbal and written presentations (i.e. slides and/or viewgraphs) are not published unless they are specifically cited in your published paper, but are submitted as handouts for the audience. 2. Organization of the Submission - All submissions should follow the formats outlined below: Abstract A concise summary of the major points covered in the paper. Advance A sentence or two for inclusion in the Advance Proceedings of your paper. Introduction A brief historical overview, scope, approach and principal points. Body The body may be subdivided into a series of subtitles. Conclusions A summary of the major points or results. Addendum Appendices, glossary, acknowledgements, and references. Figures Supporting figures (illustrations, graphs, charts and tables) should supplement rather than duplicate the text. 3. Please provide a text of your submission via email to avs95@ncsc.org or on a computer diskette (Apple or IBM PC, 3.5 inch, double or high density), or submit via ftp to avs.ncsc.org and download into the SUBMIT directory (followup with an email message to avs95@ncsc.org) in addition to a good quality paper copy as backup. Standard wordprocessing packages are acceptable as is ASCII. If using ASCII, no special formatting is needed, in fact, the less the better as we will convert it to MS Word. The first choice of file formats are the proprietary document formats of MacWrite, CDA, WordPerfect, Microsoft Word or WordStar. The second choice is simple ASCII text file format and most packages have an option to save a document in this format. If in doubt, please save and send your text in several formats (with descriptive names). However you format your submission, the text and punctuation will be retained, but the text may be reformatted in an attractive style consistent throughout the publication. It would be helpful if you follow standard business-style type face such as Times, and in a size that is readable such as a 12 point type. A blank line between paragraphs will improve the presentation and page numbers should be located at the bottom of all pages and centered about 1/2 inch from the bottom. 4. The SUMMARY or ABSTRACT should start with the Presentation Title, followed by a blank line, the full speaker name, then your title and organization, followed by company name or affiliation and a minimum of two blank lines before starting your abstract such as: TITLE (minimum, one blank line) Full speaker name (list all authors with presenter first) Title, Department of Division of Organization Full Company Name (minimum, two blank lines) BODY of ABSTRACT In addition, you may include contact information such as email or phone after the Full Company Name if you so desire. 5. How to submit figures and illustrations. These can be included or embedded on your diskette, downloaded via ftp in almost any format (avs, rgb, tiff, gif, etc) or submitted on paper only in full size. Slides are not acceptable for this publication. Submit originals on paper only if they will appear at the end of the text and not be embedded into the paper. If your figures will be legible at three inches wide and you wish them embedded and have submitted them via ftp, please indicate on the paper copy where you prefer to see each one inserted or call 919 248 1100 for futher instructions. 6. ABSTRACTS are generally only a few hundred words and due by October 31, 1995 as outlined above. Final SUBMISSION is due on January 31, 1995 at the IAC. 7. You will receive information on your track Chair and Session after ABSTRACT is received. You will be informed of presentation times and days by your track chair. Augio Visual need form and a release form are both found at the end of the message and are required for submission. 8. This year we are requesting a short Biographical Information sheet. A formal biography/resume can be substituted. This is optional, but we would like: Name Professional Title Department Company Office Telephone and FAX and email address Paper Title Educational Background, academic degrees and institutions Academic awards and honors Professional Background, job titles, projects, areas of focus/research, etc Professional awards and honors (also patents, etc) Other, including interesting aspects of your background relevant to this conference 9. Handouts will be prepared by the AVS '95 conference if received before March 1, 1995. Handouts completed after that date must be provided by the speaker. Most sessions generally have from 30 to 100 attendees. 10. ADVANCE - In addition to the ABSTRACT, please summarize your presentation in one or two sentences for possible inclusion in the Advance Proceedings. 11. FULL PAPERS are required by February 1, 1995 either through disk, email ftp submission or hard copy (only if no other option). Track Chairs will contact all presenters by December 5, 1995 with additional instructions and clarifications. Please include your email address if available. If you are not contacted by your Chair by December 5, 1995 please contact the Conference committee at any of the above addresses. TIMELINE: ABSTRACT -----> NOVEMBER 21, 1994 ADVANCE -----> NOVEMBER 21, 1994 PAPER -----> FEBRUARY 1, 1995 HANDOUTS -----> MARCH 1, 1995 **************PERMISSION TO USE FORM FOR AVS'95****************************** (Please type or print clearly) AVS '95 Permission to use form. Complete this form if you are submitting any papers for panels, lectures, videos, posters, or any other presentation at AVS '95. A copy of this form MUST accompany each paper or submission. Send the completed form along with your submission to the Chair of your track. Please make a photocopy for your records. DO NOT FAX THIS FORM (original signatures required). Name of presentor_______________________________ Organization____________________________________ Address._______________________________________ ______________________________________________ Telephone______________________________________ FAX____________________________________________ email__________________________________________ Title of your track________________________________ Title of paper.___________________________________ Cirlce one - paper/panel/video theater/poster AUTHORIZATION I grant permission for the above-referenced material and associated visuals, including slides, video and film, to be presented at the AVS '95 conference, 19 - 21 April, 1995 in Boston, MA. In the event that any materials used in my AVS '95 presentation contain the work of other individuals or organizations including any copyrighted musical compositions or excerpts thereof, I understand that it is my responsibility to secure any necessary permissions and/or licenses. Small performing rights licenses must be secured for the public performance of any copyrighted musical composition. Synchronization licenses must be secured for the inclusion of any copyrighted musical compositions in film, video, or multimedia persentations. yes/no I have the necessary rights and/or permissions to use the visuals in my piece. yes/no My piece contains audio, and I have the necessary rights and/or permissions to use the audio in my piece. yes/no I grant non-exclusive worldwide distribution rights to the International AVS Center and Advanced Visual Systems, Inc. to publish and distribute my video material in the AVS Video Review. yes/no I agree to supply AVS '95 with the required material by the stated due date and agree to allow it to be published in paper, CD-ROM, and other electronic form. AVS '95 reserves the right to video record presentations for internal use and as an archival record of the current conference. In the event your session is videotaped, the International AVS Center and Advanced Visual Systems, Inc. would like permission to use the video for promotional and educational purposes; speakers will receive full credit whenever the video is used. yes/no I grant the International AVS Center and Advanced Visual Systems, Inc. permission to use the video recording of my presentation for conference and organizational publicity. Signature___________________________ Date_______________________________ STATEMENT OF PURPOSE: The AVS '95 Permission to use form explains the uses AVS '95 intends of the presented materials and requires you to acknowledge that you have permission to use this material. This may involve seeking clearance from your employer or from others who have loaned you material, such as videotapes and slides. This form helps prevent situations where AVS '95 presentations include material without permission that might lead to complaints or even legal action. This form must be returned to your program chair as a condition for acceptance to participation in AVS '95. In addition, this form asks if the International AVS Center and Advanced Visual Systems, Inc. may use your materials for conferencand organization prmotional material for full author credit information. All materials are subject to inclusion on CD-ROM distribution media. All materials are subject to inclusion on the International AVS Center World Wide Web URL.